What Qualifies As PII?

What are the three types of sensitive information?

The three main types of sensitive information that exist are: personal information, business information and classified information..

Is first and last name considered PII?

Certain information like full name, date of birth, address and biometric data are always considered PII. Other data, like first name, first initial and last name or even height or weight may only count as PII in certain circumstances, or when combined with other information.

How do you send data on PII?

Sending Sensitive PII within or outside of DHS. When emailing Sensitive PII outside of DHS, save it in a separate document and password-protect or encrypt it. Send the encrypted document as an email attachment and provide the password to the recipient in a separate email or by phone.

Is age considered PII?

Data elements that may not identify an individual directly (e.g., age, height, birth date) may nonetheless constitute PII if those data elements can be combined, with or without additional data, to identify an individual.

Is PII a location?

All PII can be personal data but not all personal data is considered as PII. … Whereas, personal information in the context of the GDPR also references data such as: photographs, social media posts, preferences and location as personal. PII is any information that can be used to identify a person.

Is a signature considered PII?

Personal characteristics: photographic images (particularly of face or other identifying characteristics), fingerprints, or handwriting. Biometric data: retina scans, voice signatures, or facial geometry. Information identifying personally owned property: VIN number or title number.

What is not sensitive PII?

Personally identifiable information (PII) is information that, when used alone or with other relevant data, can identify an individual. … Non-sensitive personally identifiable information is easily accessible from public sources and can include your zip code, race, gender, and date of birth.

What is PHI vs PII?

PHI is an acronym of Protected Health Information, while PII is an acronym of Personally Identifiable Information. … Personally identifiable information (PII) or individually identifiable health information (IIHI) is any health information that allows the patient to be identified.

How do I find my DoD ID number?

Locate your DoD ID number (10-digit number found on the back of your Common Access Card). If you do not have a DoD ID number listed on your CAC, you can locate it by logging in to MilConnect (www.dmdc.osd.mil/milconnect) and clicking on the “My Profile” tab.

What is the difference between PII and personal data?

A personal data is considered as anonymized if it does not relate to an identified or identifiable natural person or if it has been rendered anonymous in such a manner that the data subject is not or no longer identifiable. … PII includes any information that can be used to re-identify anonymous data.

Is a phone number PII?

Personally Identifiable Information (PII), or personal data, is data that corresponds to a single person. PII might be a phone number, national ID number, email address, or any data that can be used, either on its own or with any other information, to contact, identify, or locate a person.

What is not PII?

Non-personally identifiable information (non-PII) is data that cannot be used on its own to trace, or identify a person, so basically the opposite of PII. Examples of non-PII include, but are not limited to: Device IDs. Cookies.

What is considered sensitive PII?

Sensitive PII (SPII) is Personally Identifiable Information, which if lost, compromised, or disclosed without authorization, could result in substantial harm, embarrassment, inconvenience, or unfairness to an individual.

Can I share my DoD ID number?

The DoD ID Number is now intended to be known by the individual to whom it belongs, and is printed on DoD identification cards. … The DoD ID Number may not be shared with other Federal agencies unless a Memorandum of Understanding (MOU) is agreed upon by both the DoD and the recipient agency.

Who is responsible for protecting PII?

From a legal perspective, the responsibility for protecting PII may range from no responsibility to being the sole responsibility of an organization. Generally, the responsibility is shared with the organization holding the PII and the individual owner of the data. That said, while you might not be legally responsible.

Is last four of SSN considered PII?

What is a truncated Social Security number (SSN)? A truncated SSN is the last four digits of an SSN. It is considered sensitive Personally Identifiable Information (PII), both stand-alone and when associated with any other identifiable information.

How do you classify PII data?

At a minimum, Personally Identifiable Information (PII) must be treated as Internal Data, and elements of PII may be classified as Sensitive, Confidential, or High Risk Data.

Is a DoD ID number the same as a service number?

The DoD identification number is a unique 10-digit number that is assigned to every person with a direct relationship with the department. … The new number also will be the service member’s Geneva Convention identification number.

How do I find someone else’s DoD ID in Outlook?

Look for the 10-digit “DoD ID Number” printed on the back of the personnel’s Common Access Card (CAC). Add the person to Outlook Contacts from the Global Address List (GAL) and view their signing certificate.

How can you help protect PII against unauthorized use?

Protect e-mails that contain PII (e.g., encryption). Do not upload PII to unauthorized websites (e.g., wikis). Do not use unauthorized mobile devices to access PII. Lock up portable devices (e.g., laptops, cell phones).

What is considered PII DOD?

PII. Information used to distinguish or trace an individual’s identity, such as name, social security number, date and place of birth, mother’s maiden name, biometric records, home phone numbers, other demographic, personnel, medical, and financial information.

What are examples of PII?

Personally identifiable information, or PII, is any data that could potentially be used to identify a particular person. Examples include a full name, Social Security number, driver’s license number, bank account number, passport number, and email address.

How do I safeguard PII?

10 steps to help your organization secure personally identifiable information against loss or compromiseIdentify the PII your company stores.Find all the places PII is stored.Classify PII in terms of sensitivity.Delete old PII you no longer need.Establish an acceptable usage policy.Encrypt PII.More items…•